Migrating Webmail Content to Exchange

Migrating Webmail Content to Exchange (Optional)

For background information about the moving from Webmail to Exchange, please see Email FAQ.

Important points to note—

Once you create an Exchange account, you must be sure to check it. Email sent from one Exchange account to another within the IU system will not be forwarded elsewhere, no matter how your forwarding options are set. Your class listserv email, for example, will remain on Exchange.
You can switch to Exchange without going to the trouble of migrating your old Webmail content. You will still be able to logon to Webmail and access your folders.
Exchange email has some distinct advantages.

Your first step in migrating to Exchange is to create an Exchange email account. If you have difficulty with this step, contact Myrna Gray (mgray@iupui.edu 317-274-7163).

After you complete the online account creation form, it may take several minutes (up to 30) for the account to actually be generated. You can check on whether it exists by attempting to login at http://www.exchange.iu.edu

Don't try this at home.

Use an IU computer.

Set up IMAP in Outlook: [Windows] Start -> Settings -> Control panel -> Mail -> Mail setup ->Email Accounts -> Email -> Microsoft Exchange, POP3, IMAP, or HTTP [Next >] ->

[Window labeled "Add new E-Mail Account"]
Ignore the blank form fields and check "Manually configure server settings or additional server types."
[Next >] ->

Internet E-mail
[Next >] ->
Under "User Information" fill in "Your Name" and "E-mail Address

Under "Server Information" fill in Account Type: IMAP
Incoming mail server: imap.iu.edu
Outgoing mail server (SMTP): mail-relay.iu.edu

Under "Logon Information" fill in "User Name" and "Password"
Remember Password

More Settings... ->

Advanced
Incoming server (IMAP): 993
Use the following type of encrypted connection: SSL
Outgoing server (SMTP): 465
Use the following type of encrypted connection: SSL

OK ->

Test Account Settings

(Hopefully, you receive a success message at this point.)
Has your Exchange account been created? You can check on whether it exists by attempting to login at http://www.exchange.iu.edu
Set up Exchange in Outlook: [Windows] Start -> Settings ->Control Panel -> Mail

Mail setup ->Email Accounts -> Email -> Microsoft Exchange, POP3, IMAP, or HTTP [Next >] ->

[Window labeled "Add new E-Mail Account"]
Email -> Microsoft Exchange, POP3, IMAP, or HTTP [Next >] ->

[Window labeled "Add new E-Mail Account"]
Ignore the blank form fields and check "Manually configure server settings or additional server types."
[Next >] ->

Microsoft Exchange ->

Add user acct -> add exchange

Login username & Pwd

ads.iu.edu

check name

You will receive an error when creating local mailbox. It is not a problem. Just respond yes, ok, continue, whatever is needed.
Now, Open Outlook

Tools -> Account Settings -> Exchange Account setting -> edit exchange account settings
checkbox for local delivery options
personal folders (.pst) -- Change to mailbox-username if that is not the default (to save email to server)
In Outlook, be sure that the "Folder List" navigation pane is open.
Scroll down to the newly-added IMAP mailbox. It will look like yourname@iupui.edu accompanied by a multiple folders icon.

Right-click on yourname@iupui.edu and click on "IMAP Folders."
Click the query button. The search results in folder icons. Select those that you want to migrate, and Subscribe -> Apply-> OK .
Open each IMAP folder, select all emails, and drag them to the appropriate Exchange folder.

Did it work out OK?

Please contact Myrna Gray — mgray@iupui.edu (317) 274-7163 — with questions.