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Class of 2009 Graduation Information

Introduction

Indiana University School of Medicine will confer degrees upon members of your class, the 105th graduating class, on May 9, 2009. (The first class to graduate from IUSM was the Class of 1907. Two separate classes graduated in 1942 and again in 1944 due to the accelerated need placed on the School by World War II. This information was provided by Nancy Eckerman, Margaret Holloway, and Kacy Allgood in the Ruth Lilly Medical Library. )

To prepare you for steps preceding this momentous event and to provide you with information related to moving on to residency, this page will cover such topics as NRMP Match, Financial Aid Exit Interview, Commencement, and state licensure.

 

Please choose one:

Yes! I would like to graduate with the Class of 2009.

 

No! I would like to remain an IUSM student indefinitely.

 

 

 

 

 

2008/2009 Fourth Year Calendar

FEBRUARY 25, 9:00pm EST

Deadline for submission of NRMP Rank Order Lists

MARCH 16

Unmatched/matched status of students accessible on the Web (http://www.nrmp.org) at 12:00 noon EST. (requires AAMC ID number and password)

MARCH 17

Unfilled program information posted on the Web at 12:00 noon EST.

 

Unmatched students may begin contacting unfilled programs at 12:00 noon EST.

MARCH 19

MATCH DAY

 

Financial Aid Exit Interview Emerson Hall Auditorium - 9:00 a.m.

Light hors d'ouevres in the Campus Center Rm 450 - 11:00 a.m.

Hard copy match notification letters distributed at 12 noon EST. Class party to follow.

Match results available via the Web at 1:00 p.m. EST (requires AAMC ID number and password) 

APRIL 15

Faculty Advisor Survey due (https://daly.medicine.iu.edu/med)

APRIL 17

Residency Program Survey due (https://daly.medicine.iu.edu/med)

MAY 8

Banquet – Indiana Roof Ballroom

MAY 9

COMMENCEMENT/Convocation

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NRMP

NRMP Match Results will be available on Thursday, March 19th. The results cannot be released to students until 12:00 noon EST. Hard copy match notification letters will be distributed to student in the atrium of the Medical Science Building beginning at noon. Match results will also be available on the Web at NRMP's Web site (http://www.nrmp.org) beginning at 1:00 pm on March 19. Students will need their AAMC ID number and password in order to access the results on the Web. A Class party is scheduled for that day following distribution of the Match letters. (You will be excused from your elective or clerkship for the day). 

Students can learn their matched/unmatched status (but not their residency assignment) via the Web beginning at 12 noon EST on Monday, March 16. Unmatched students may begin contacting unfilled programs at 12 noon EST on Tuesday, March 17. Faculty and staff of the Medical Student Affairs Office will work closely with those students who do not match to help secure a residency position.

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Release of Diplomas

Diplomas will be released only after the following have been completed: 

Only those who have met the above requirements will receive their diplomas at Commencement on May 9. Students completing graduation requirements in May or later should make arrangements either to pick up their diploma or to have it shipped to them via certified mail. 

PLEASE NOTE THAT STUDENTS ENROLLED IN MAY COURSEWORK CANNOT RECEIVE THEIR DIPLOMAS AT COMMENCEMENT ON MAY 9. THIS INCLUDES STUDENTS ENROLLED IN ANY ADDITIONAL ELECTIVES OVER AND ABOVE THE SEVEN REQUIRED.

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Licensing Examinations

Each state varies slightly as to its licensing process, so it is advisable that you check with the appropriate state board of licensure regarding the state process and law. You may also contact the Federation of State Medical Boards (FSMB) for general information concerning licensure and for the addresses and phone numbers of individual licensing authorities: FSMB, 400 Fuller Wiser Road, Suite 300, Euless, TX 76039-3855, telephone: (817) 868-4000. Their Web address is http://www.fsmb.org.

The United States Medical Licensing Exams (USMLE) must be used for licensure. Indiana University graduates will have passed USMLE Steps 1, 2CK, and 2CS as part of their graduation requirements. Passage of Step 3 is required to complete the USMLE licensure requirement. Step 3 is typically taken during the first year of residency.  

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NBME / USMLE

To be eligible for NBME / USMLE licensure certification, an individual must: 

Eligible individuals will have the option of scheduling to take each Step throughout the year, with quick rescheduling possible, at a location selected from many available computer-based test centers. Residency programs may require sitting for Step 3 by a certain date. Students should discuss the Step 3 examination with their residency program administrators. 

The information presented above was taken from the USMLE Web site and is subject to change. Current information regarding the USMLE examinations can be found at http://www.usmle.org on the Web.  

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Indiana Licensure

Temporary Medical Permits (TMP’s) may be obtained from the Medical Licensing Board of Indiana immediately following graduation, and are required for the post-graduate training done prior to obtaining full licensure. Applications for TMP’s must be requested from the IPLA. TMP’s will not be granted on a walk-in basis.

To apply for a TMP, you must submit to the Medical Licensing Board of Indiana:

  1. COMPLETED APPLICATION You can find the application at http://www.in.gov/icpr/webfile/formsdiv/17598.pdf.
  2. FEE Submit the one hundred ($100) dollar fee made payable to the Professional Licensing Agency. Fees are non-refundable and non-transferable.  
  3. PROOF OF GRADUATION You must submit proof of graduation by submitting one of the following documents:
    1. CERTIFICATE OF COMPLETION An original letter from the Dean of your medical/osteopathic school, stating that you have completed (not expected to) all requirements for graduation and the date when the degree will be or was awarded.
    2. OFFICIAL TRANSCRIPT An official transcript of grades from the medical/osteopathic school, showing degree has been conferred. Graduates of foreign medical schools must submit notarized copies of all subjects and grades (mark sheets). Include official translation if not in English. (SEE NOTARIZED COPY NOTE)
    3. DEGREE A certified copy of your medical degree. To get this, bring an 8 1/2 x 11 copy of your diploma to Medical Student Affairs where we will certify that it is a true likeness of the original degree and place the school seal on the copy. (Best option for this is to take a digital photo of the degree and print it out on 8 1/2 x 11 paper. Make sure the photo is bright and readable.)
  4. PHOTOGRAPH Attach one (1) passport quality photograph of yourself taken within the last eight weeks.
  5. HOSPITAL/INSTITUTION CERTIFICATION The Hospital/Institution Certification must be completed by the Hospital/Institution Chairman Department Head.
  6. VERIFICATION OF LICENSURE Their office must be in receipt of the "Verification of State Licensure/Certificate" form from each state in which you currently are or ever have been licensed, certified, or registered in any regulated health profession or occupation. This will apply to very few IUSOM Class of 2008 graduates.

An Indiana Medical License may be obtained from the Medical Licensing Board of Indiana by certified graduates after successful completion of one year of approved post-graduate training in the U.S. or Canada and successful completion of the USMLE Step 3. 

Controlled Substance Registration Permits (CSR Permits) are issued through the Indiana Professional Licensing Agency (see: http://www.in.gov/icpr/webfile/formsdiv/34617.pdf). Full licensure is needed in order to obtain a CSR permit, however both licensure and the CSR permit may be applied for at the same time. Contact the IPLA for further information. 

Drug Enforcement Administration Permits (DEA Permits) information will be provided by the Drug Enforcement Administration, Resident Office, 575 North Pennsylvania Street, Suite 408, Indianapolis, IN 46204 (226-7977). DEA Permits are required after the permanent license and Controlled Substance Registration Permit have been received. An application for the DEA Permit may be submitted approximately one month prior to receiving the license, as the processing time for the Permit is about eight weeks.  The current cost of the license is $551.00 for a three-year permit. The form (224) may be accessed at www.deadiversion.usdoj.gov.

For out-of-state reciprocity/licensure, graduates should contact the Medical Licensing Board in the appropriate state to determine its requirements. General information about medical licensure requirements may be found on the Federation of State Medical Boards (FSMB) Web site http://www.fsmb.org.

Medical Licensing Board of Indiana Phone Numbers

Health Professions Bureau Address:

General Information......................... 234-2060

HEALTH PROFESSIONS BUREAU

Licensure........................................ 234-2060 

402 West Washington Street, RM W072

Temporary Medical Permits............... 234-2060

Indianapolis, IN 46204

CSR Permits.................................... 234-2060

Hours: Mon-Fri 8:00 a.m. – 4:30 p.m.

Web address... http://www.in.gov/pla

 

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Financial Aid Exit Interview

Students who have received the Federal Primary Care Loan (PCL), the Federal Perkins Student Loan, the Federal Loans to Disadvantaged Students, the Federal Stafford (Sub and Unsub) Loans, the Federal Graduate PLUS Loan, any School of Medicine Loans, the Mable Sledd Cunnison Loan, or the Robert Wood Johnson Loan are required by federal regulations to have an exit interview before graduation can be certified. Detailed information regarding the required Exit Interview Session held on the morning of MATCH DAY will be e-mailed to you in February 2009. The information you will receive at the mass exit interview session conducted on the morning of March 19 before receiving your match results will include your total borrowed loans for the four years of medical school as well as information on your loans from the Sallie Mae Web site and the National Student Loan Data Service (NSLDS). A completed Exit Interview (an online process) as well as any other required forms from the IU Student Loan Administration (for those to which it applies) must be on file before your graduation can be certified. Questions should be directed to José Espada at 274-1967 or via e-mail at jespada@iupui.edu, or Melissa Titus at 278-5242 or mtitus@iupui.edu.

School of Medicine Long-Term Loans:

Students who received a long-term School of Medicine loan will also be required to complete an Exit Interview, as well as any forms required by IUPUI. IU School of Medicine long-term loan recipients will receive pertinent exit interview requirements specifically for these loans in the Exit Interview Session packet handed out on March 19th. For further information, you may contact MSA- Student Financial Services at 274-8568 or stop by the Medical Science Building, Room 119.

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Commencement/ Caps and Gowns

All members of the Class of 2009 are strongly urged to participate in the Commencement/ Convocation program on May 9, 2009. NOTE: Students enrolled in coursework after April 2009 will not receive their diplomas during the Commencement exercise, but are eligible to participate in Commencement, and are encouraged to do so. The diplomas will be available after May 31st, upon completion of the last scheduled course and receipt of the final evaluation form, and verification that all other requirements have been completed satisfactorily.  You can check our Web page at http://msa.iusm.iu.edu/StudentDevelopment/Graduation.asp for ceremony information.

Cap and gown information will be mailed to students mid-February from the Alumni Office. The deadline for ordering your cap and gown is March 15th - the website for ordering them is available here: http://extranet.herffjones.com/college/combined/graduation/index.cfm/cmd:enter/siteId:2329. If you have any questions about cap and gown orders please visit the Alumni Office Web site at http://alumni.iupui.edu/commencement/2009/info.html  or call them at 278-1700.

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AAMC Graduation Questionnaire

Each year the Association of American Medical Colleges (AAMC) asks that students graduating from medical schools complete the AAMC Graduation Questionnaire. The information collected from the survey is used to improve medical education on national and local levels. Please logon to http://www.aamc.org/gq. You will be directed to a secure site where you are asked for a Token ID. You will be receiving an email regarding the Token ID from MECA. The site will provide a link to the Web site if you want to save the survey and enter back into the system to complete at a later time. As guaranteed by the AAMC this new login process is anonymous for the Program Evaluation Survey portion of the GQ. The second survey on Financial Aid, Career Intentions and Diversity requires you to login using your AAMC ID Number as this portion contains personally identifiable information.

If you have any questions, please contact Judy Marek in the Dean’s Office for Medical Education & Curricular Affairs at (317) 278-3296 or jumarek@iupui.edu.

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Faculty Advisor Survey

All graduating students should fill out a short evaluation of their advisor. The information collected in the survey will be shared, in aggregate form only, with third-year students. The form can be found at https://daly.medicine.iu.edu/med. 

Directions: 

If you have problems or questions, please contact Jill Mazurczyk (jmazurcz@iupui.edu or 274-1970).

Survey deadline is April 15, 2009. 

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Residency Program Survey

All graduating students should fill out a brief survey of the process used to make decisions regarding selecting a specialty and residency program. The information collected in the survey will be shared, in aggregate form only, with third-year students. The form can be found on ANGEL at https://daly.medicine.iu.edu/med.

Directions: 

If you have problems or questions, please contact Carlene Webb-Burton (cwebbbur@iupui.edu or 274-7173).

Survey deadline is April 17, 2009. 

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Elective Evaluation Forms

As you know, one of the requirements for graduation is to "complete evaluations of all elective courses taken during the fourth year" (Student Handbook). In an effort to expedite the completion of these forms, the Dean's Office for Medical Education and Curricular Affairs has made them available via the Web.

Students do not need to fill out elective evaluations for courses not in the IU Elective Catalog. These course numbers all end in 990 and are exempt from this requirement.

Please follow these instructions to complete your evaluations:

If you have any questions, please contact Judy Marek in the Dean’s Office for Medical Education & Curricular Affairs at jumarek@iupui.edu or (317) 278-3296.  

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Competency Grades

To review your progress on the completion of your Level 3 competencies, please follow the instructions below: 

If you have any questions, please contact Judy Marek in the Dean’s Office for Medical Education & Curricular Affairs at jumarek@iupui.edu or (317) 278-3296.

If you have questions or comments please e-mail jmazurcz@iupui.edu.

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*We are sorry. You are ineligible for this distinction. Medical Student Affairs has already chosen Andy Adler for this honor.


Student Andy Adler

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